Privacy Policy: The Brightview Schools

1. Introduction

The Brightview Schools is the "Data Controller" for the personal information you provide to us. This notice explains how we collect, store, and use personal data about our Staff,our pupils and their families.

2. Information We Collect

We collect and hold personal information including, but not limited to:

• Personal Identifiers: Names, addresses, dates of birth, and unique pupil numbers.
• Characteristics: Ethnicity, language, and free school meal eligibility.
• Attendance & Assessment: Attendance records, test results, and exclusion information.
• Medical & Safeguarding: Health conditions, allergies, and relevant safeguarding records.
• Digital Data: Photographs for school newsletters/social media and CCTV images for security.

3. Why We Use Your Data

We process this data to:

• Support pupil learning and monitor progress.
• Provide appropriate pastoral care and protect pupil welfare.
• Assess the quality of our services.
• Comply with the law regarding data sharing (e.g., statutory school census).

4. The Lawful Basis for Processing

We only collect and use data when the law allows us to. Most commonly, we process it to:

• Comply with a legal obligation.
• Perform an official task in the public interest.
• Where we have obtained consent (e.g., for using photos on the website). Consent can be withdrawn at any time by contacting the school office.

5. Data Sharing

We do not share information with third parties without consent unless required by law. We routinely share data with:

• The Department for Education (DfE) and local authorities.
• Future schools the pupil will attend.
• Our regulator.
• Service providers.

6. How Long We Keep Your Data

We keep personal information about pupils while they attend our school and for a set period afterward to comply with legal obligations.

7. Your Rights

Under data protection law, you have the right to:

• Access: Request a copy of the information we hold about you or your child (Subject Access Request).
• Correction: Ask for inaccurate data to be fixed.
• Objection: Object to processing that causes damage or distress.
• Erasure: Request data be deleted where there is no compelling reason for its continued use.

8. Cookies and Website Tracking

Our website uses cookies to improve your experience. We use tools like Google Analytics to understand how the site is used; this data is collected anonymously and cannot identify you personally.

9. Contact and Complaints

If you have concerns about how we handle your data, please contact our Data Privacy Officer first at [email protected].